Call for Volunteers - Vhi Women's Mini Marathon

Dear Members,                                                                                                                                                                                                              28/04/16

            Our club, Dundrum South Dublin Athletic Club (DSD), organises the Vhi Women’s Mini Marathon on the June bank holiday each year. This year it is on Monday the 6th of June. The event is in its 34th year and is DSD’s main fundraising activity. It is the largest women only race in the world and has thankfully grown from strength to strength since 1983.

 
            Club members traditionally support us by volunteering and helping to deliver this world class event. A total of over 1,100 volunteers and personnel are required to deliver the event on race day alone.  On the days preceding the race, DSD members deliver the entire registration process from the RDS. This of course means we require an enormous effort from our club members.  We are hugely dependant on parents, families, friends and athletes over 16 to assist us. This year we require 300 of our members to help by volunteering.


Every family is asked to volunteer at least one day.  The following are the times and locations;

 
RDS                Saturday 04th June 2016              10:00-18:00 (REGISTRATION)
RDS                Sunday 05th June 2016                10:00-18.00 (REGISTRATION)
Pembroke St Upper  Monday 06th June 2016      12.00-18.00 (RACE DAY)
 
 
While volunteering in Simmonscourt RDS, we will reimburse you the €6 charge for parking (just present your ticket). We will also feed you during your shift and provide you with a commemorative T-shirt. On Bank Holiday Monday parking in Dublin city is free.
 
Any member/family/friend over 16 who provides at least 1 “Full” days volunteering will be invited to the Celebration Dinner on the evening of 6thJune at 8pm.  
 
You tell us that you and your family enjoy the excellent training & coaching provided by DSD at extremely good value. It’s now your turn to assist your club.
 
Please email the attached form by 13th of May to let us know which days you are available.   
 
I look forward to seeing you on the day and celebrating an event which is without equal and is organised in such a professional fashion by our Club.
Yours faithfully,
 
Declan Ryan.
Chairman DSDAC
P.S. A special prize will be given to the volunteer (over 16) who is deemed the happiest & most helpful at the finish area on Race Day, prize will be awarded at the celebration dinner.
 
 
 
Quotes from the front!!!!!!!!!
 
“I attended the Race Day volunteering in Dublin City centre, as I’ve a daughter & son who’ve been in the club, a wonderful uplifting experience in both senses” Eunan Friel (DSD Parent)
 
“I had my first year volunteering at registration last year, I enjoyed it so much and realised how important it was for the club, I went in the next day also”  Andrew Flynn (DSD Adult Meet & Train)
 
 
It takes all of us to deliver a great athletics club, don’t forget to play your part.
 
 

Vhi Women’s Mini Marathon Volunteer Form


 Please cut & paste the day which you are available to volunteer for: 

LocationDateEvent

RDS SimmonscourtSaturday June 4th 10:00 – 18:00Registration

RDS SimmonscourtSunday June 5th 10:00 – 18:00Registration

Pembroke Street UpperMonday June 6thRace Day

Please select a minimum of one day from the above list.


 

Volunteer NameAgeEmailMobile

    

    

    

    


(Print details in block letters or type, and copy & paste to return email: niamhdsd@gmail.com

Name of Athlete/Child you are volunteering on behalf of:

____________________________________________

 

 

Volunteers Frequently Asked Questions:

  1. What will I be doing at a Registration Day: You will be giving out goodie bags or if you’re computer literate you’ll be issuing people with their race numbers. (RDS Limited numbers)
  2. What will I be doing at Race Day: Volunteers will generally be a presence, directing participants and assisting us in keeping the race moving and congratulating everybody for completing the race.
  3. When do I need to decide by: We’d really appreciate you putting this in your diary now as we’re trying to organise the largest race in Ireland, we need over 1,000 volunteers, fill in the form and send it on NOW :-)
  4. Will I be required to do any heavy lifting: Volunteers will not be required to lift barriers or heavy objects as part of their volunteering role.
  5. Do I need to have any training beforehand: No, you just need to arrive on the day and we will instruct you exactly what you need to do.
  6. Can I bring someone who’s not involved with DSDAC to volunteer also: Yes, you sure can for Race Day, just fill in their details in a slot above. We’ll make sure that you do your volunteering together in the same area on the same team.
  7. Do I get paid: You get the thanks of the club & those over 16 who volunteer for a “Full” day get invited to the Celebration dinner at 8pm, 6thJune 2016. Venue TBA. (if you qualify, you’ll receive a text)
  8. Can I volunteer for a ½ Day: On the Registration Days, Yes on goodie bags. On Race Day, Full Day only.
  9. Where exactly do I need to go on Race Day: You will be required to report to the “Sign In” tent at 12:00 beside Fitzwilliam Square Sth., via Pembroke St, Upper.
  10. Where will I be stationed: You will be part of the Finish Area team, in the Leeson St., Fitzwilliam Place area.
  11. Do I need to bring anything: Yes, a smile, a positive attitude, a bottle of water & wear a tee shirt we provide. Please also cover yourself in sun lotion before leaving home. It’s gonna be soo hot!!!!!!!
  12. What age do volunteers have to be: Over 16. (Except for Water Station & Baggage Area)
  13. Will I enjoy volunteering: We guarantee it, or your money back!!!
  14. How do I return this form: You can email it back to niamhdsd@gmail.comASAP.
  15. Volunteering will be on a first come first served basis.
  16. “Full day” volunteering for this event qualifies for honouring any volunteering commitments you’ve given the club. Volunteering is on a first come first served basis and you will not be excused from volunteering should there be no slots available on your desired date. You will need to fulfil your volunteering obligations with other calls for volunteering before September 2016.
  17. For those wishing to volunteer on multiple days, you will be allotted to Race Day initially and should slots remain available in the RDS after first round emails you will be allotted an additional slot. Such volunteers will be contacted directly via email.
  18. You are not permitted to just arrive on the day to volunteer as we will not be able to provide you a tee shirt or guarantee you a volunteering slot.

 
It takes all of us to deliver a great athletics club, don’t forget to play your part.